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Request for access means a request by an individual to obtain or review his or her record or the information in the record.Routine use means disclosure of a record for the purpose for which it is intended.The purpose of the notice is to allow public comment on the system before its implementation. System of records notice means a notice published in the Federal Register by GSA for each new or revised system of records.System of records means a group of records under GSA's control from which information is retrieved by the name of an individual, or by any number, symbol, or other identifier assigned to that individual.The information may relate to education, financial transactions, medical conditions, employment, or criminal history collected in connection with an individual's interaction with GSA. Record means any item, collection, or grouping of information about an individual which contains the individual's name or other personal identifier such as number or symbol, fingerprint, voiceprint, or photograph.GSA employees are considered "individuals" under the Act and have all the rights specified by the Act. Individual means a citizen of the United States or a legal resident alien on whom GSA maintains Privacy Act records.It does not cover State and local government agencies. The Privacy Act applies only to Federal Government agencies. Agency means Federal Government executive or military departments, corporations, other establishments in the Executive Branch, and regulatory agencies (5 U.S.C.

The terms in this part are defined to ensure consistency and common understanding when used in a Privacy Act context: It explains the responsibilities of GSA managers and supervisors that relate to their staff's personal information and the responsibilities of the system managers, GSA employees, and vendors or contractors who manage and operate the various systems of records in GSA. The guide provides information on how individuals can obtain, correct, and control the dissemination of their personal information.

Management officials who have responsibilities for carrying out functions under the Privacy Act.

Vendors and contractors who provide support services for systems containing personal information.

System managers who manage Privacy Act systems and the information in the systems.

Managers and supervisors who use the records.

Individuals who are the subjects of records.

The guide is designed as a source of information and guidance for: All GSA systems of records from which information is retrieved by name or a personal identifier, such as the Social Security Number (SSN), are covered. This guide contains the policies and procedures put in place by GSA to protect the personal information of employees and of other individuals on whom GSA maintains systems of records under the Privacy Act. Note: The information on this page is intended to inform members of the public of GSA's privacy policies and practices as they apply to GSA employees, contractors, and clients.